How Long Does an AI Project Take? From First Call to Launch

"How long will it take?" is one of the first questions every business owner asks us. The honest answer: it depends on what you want to automate. But the steps are always the same, and knowing them helps you plan.

Step 1: The free demo and discovery call

We start by understanding your business: what you do, which tools you use, where time is lost. Then we show you a demo built around your situation, so you can see what automation would look like for you rather than a generic presentation.

Step 2: Proposal and free quote

Based on what we learned, we send a clear proposal: what we'll build, in which order, and what it costs. Nothing starts until you've agreed.

Step 3: Access and setup

We connect to the tools involved (email, calendar, CRM, invoicing, and so on) with the access you grant us, and we gather what the system needs to learn your way of working: templates, price lists, typical answers, rules.

Step 4: Building

This is where the automations, the AI agents and your custom app take shape. A single automation, such as appointment reminders or invoice follow-ups, can be ready in days. A complete platform that centralizes your tools takes longer, because there are more connections and more views to build.

Step 5: Testing with real cases

Before anything goes live, we test with your real situations: real emails, real bookings, real documents. You and your team try it, we adjust. This step is what makes the difference between a system people use and one they work around.

Step 6: Launch and improvement

The system goes live, usually with human approval on sensitive actions at first. Then we watch how it performs and keep improving it. Maintenance and optimization packages are available after launch.

What makes a project faster

• One clear first goal. "Stop losing leads" is better than "automate everything".
• Quick access to your tools. Waiting for passwords and permissions is the most common delay.
• One person on your side who can answer questions and make decisions.
• Real examples. Ten typical client emails tell us more than a long description.

What slows it down

• Changing the scope halfway through.
• Old tools without any way to connect them (there's usually a workaround, but it takes time).
• Nobody available on your side to test.

The best way to know

Every business is different, so the fastest way to get a real answer is to show us your situation. Book a free demo: you'll leave the call knowing what we'd build first and how long it would take.